We are seeking a proactive and organised Office Administrator to join a local organisation in Ealing on a part time basis.  This role involves a wide range of administrative tasks to support daily operations and ensure the smooth running of our head office.

• Answer calls professionally, take messages, and pass them on to the relevant staff members or teams.
• Meet and greet visitors, ensuring they are signed into the head office.
• Distribute daily post and parcels to the correct recipients.
• Prepare post using a franking machine, including special delivery, signed for, and overseas letters.
• Manage large volumes of post using the Online Business Account (OBA).
• Arrange couriers, taxis, and minicabs as required.
• Handle hire car requests and register vehicles on the motor insurance database.
• Order and manage stationery supplies as needed.
• Maintain kitchen facilities, including ordering and replenishing stock.
• Coordinate the sorting, storage, and collection of recyclable items.
• Manage consumables related to cleaning and hygiene.
• Process operations and facilities-related supplier invoices weekly.
• Assist in maintaining records on company cars and drivers.
• Manage external cleaners to ensure service standards.
• Assist with office opening and closing procedures to ensure security and functionality.
• Liaise with subcontractors and team administrators for maintenance and repairs.
• Organize office repairs and internal moves.
• Promote and implement the company’s Health & Safety Policy.
• Facilitate remote working arrangements for staff, including purchasing necessary equipment.
• Attend meetings as required, which may involve travel and occur outside normal working hours.

• Strong organisational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using office management software, including email, MS Office, and database systems.
• Experience in handling confidential information with discretion.
• Ability to work independently and as part of a team.
• Previous experience in an administrative role is preferred.
• Ability to work in a fast paced environment 

Hours:  Wednesdays to Fridays 9am to 5pm (no flexibility)

Location:  Ealing (office based)

Role:  Temporary to permanent subject to interviews and assessment.  Therefore you must be available on an immediate basis.