Part-Time Personal Assistant

6 Month Contract initially with a view to permanent
Location: Southampton - Free Parking
Hours: 20-25 per week Hybrid

c£30,000pa (pro rata) dependant on experience

Our client, a well-established and forward-thinking company with a strong presence across Europe and globally, is seeking a dedicated and highly organised Part-Time Personal Assistant to support their CEO initially on a 6-month contract with a view to permanent. This dynamic role offers a diverse range of responsibilities, ensuring no two days are the same. The successful candidate will possess excellent attention to detail, strong communication skills, and exceptional organisational abilities.

Key Responsibilities:

• Conduct research and gather relevant information to support business operations.
• Handle general administrative tasks, including filing, scanning, and document organisation.
• Manage and respond to phone calls, emails, and other communications professionally.
• Maintain office calendars and coordinate meetings or appointments.
• Assist in making travel arrangements and securing accommodations for the CEO and senior management.
• Provide support on various administrative projects and ad hoc tasks as required.
• Ensure the office environment remains clean, organised, and well-maintained.
• Liaise with vendors to manage office supplies, equipment maintenance, and external service providers.

Key Requirements:

• Strong organisational and time management skills, with the ability to multitask effectively.
• Exceptional written and verbal communication skills.
• French Language skills (desirable)
• Excellent internet research capabilities, particularly in emerging technologies such as AI.
• Proven ability to source and procure products or services at competitive prices using online platforms and databases.
• Strong report-writing skills, with the ability to present research findings clearly and concisely.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and general IT competency.

If you are a proactive and detail-oriented personal assistant with the required skills and experience, we encourage you to apply.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.