Main Responsibilities

• Providing confidential administrative support to the HR department.?

• Acting as the first point of contact for all HR Database queries

• Updating the HR Databases and developing the functions in order to meet the needs of the business.?

• Dealing with recruitment campaigns (online and face to face), including advertising, arranging interviews, coordinating interviews, booking facilities (where applicable), sending out response emails, drawing up recruitment metrics, etc.?

• Liaising with payroll in relation to staff pay, new starters, leavers, etc

• Dealing with general HR enquiries and escalating to Line Manager when appropriate.?

• Work in conjunction with the Office Coordinator in relation to IT, H&S, new starters, leavers, changes, Staff Cards, etc

• Promoting the EAP service and other benefits??

• Full facilitation of HR related meetings eg Union meetings, disciplinaries, grievances, etc, including booking of facilities, drawing up agendas, preparing accurate and timely minutes, and following up on action points.?

• Keeping an accurate record of HR related activities such as probations, review meetings, salary information, etc.?

• Liaising and assisting the Office Coordinator with organising staff events such as away days, training, and staff parties.??

• Undertaking research and miscellaneous project work as and when requiredeg drawing up of policies, sourcing suitable external facilitators, etc.?

• Overseeing the training matrix for all staff ensuring compliance.

• Assisting with regular audits for HR and Finance department.

Communication

• Regular detailed communication e.g. explaining complex information, highly confidential data, supplier negotiation.

• Establish and maintain strong partnerships with relevant University departments and external partners.

• Train and support elected officers with their support responsibilities.

• Conducting onboarding checks to include Right to Work and DBS applications.

Decision Making

• Making independent operational decisions on a daily basis.

Budget Management

• No budget responsibility, other than small project funding as directed by Line Manager.

General Duties

• Conduct yourself in a manner which adheres to the values of BSU at all times, displaying high standards of professionalism and service.

• Adhere to all BSU policies and procedures.

• Fully participate in your induction, personal and team development opportunities.

• Assist in key events and activities throughout the year e.g. open days, Freshers’ week and Elections as required, some of which might fall outside of usual working hours.

• Undertake any other duties as may reasonably be expected given the qualifications and experience required for the role.