TPF Recruitment is pleased to be recruiting on behalf of a well-established independent practice seeking an Administrator to support their growing team. This is a fantastic opportunity to join a dynamic firm and play a key role in office administration, practice management, and executive support.

• Handle, distribute, and scan incoming post
  

• Manage distribution and coordination of outgoing post
  

• Maintain office supplies, including stationery
  

• Oversee storage and archiving of records
  

• Manage team diary, meetings, and social events
  

• Book and coordinate meeting rooms
  

• Periodically contribute to blog writing for the website and social media content
  

• Coordinate regular AML (Anti-Money Laundering) training for the team
  

• Maintain and manage relationships with key suppliers, including:
  

  • Office space providers
    

  • Software vendors (IRIS, Xero, MinuteDock, Croner i)
    

  • Technology providers
    

  • Insurance brokers
    

  • Credit reporting agencies
    

  • Professional regulatory bodies (ICO, ICAEW, ACCA)
    

  • Training providers
    

  • Event venues
    

  • Legal advisors
    

  • Storage facilities
    

  • LinkedIn support services
    

• Generate and provide time analysis reports (weekly, monthly & quarterly)
  

• Prepare workflow reports
  

• Analyse time records and fee data
  

• Support client onboarding, including engagement letters, KYC, and AML checks
  

• Monthly reporting on AML, reviews, and risk assessments through IRIS Elements
  

• Maintain and update the company website
  

• Distribute newsletters and fact sheets to the firm’s network
  

• Manage emails and diaries
  

• Process and track expenses
  

• Conduct credit card analysis
  

• Provide backup support in:
  

  • Payroll processing
    

  • Bookkeeping
    

  • Credit control
    

  • Client communications and information gathering
    

  • Holiday records management