Office Manager & Executive Assistant

London, Office Based.

Hours: Full Time or Part Time

About

Viola Credit, is a leading global alternative credit asset manager. We support the growth of tech-driven companies through Growth Lending and Asset-Backed Lending. With over $2.5B in assets under management, providing financing for operational growth, working capital, and acquisitions.

Position Summary:

We are seeking a highly organised and personable Office Manager & Executive Assistant to play a vital role in the smooth running of our UK and Mayfair based office, providing exceptional support to our Senior Team. This role is a dynamic blend of traditional office management responsibilities with dedicated EA duties, specifically focused on complex diary and appointment management. The ideal candidate will be a proactive problem-solver with excellent communication skills and a client-centric approach.

Key Responsibilities:

• Executive Assistant Support:

  • Proactive management of complex calendars and schedules for the Senior Team, including scheduling meetings, booking travel arrangements, and managing expenses.

  • Acting as the first point of contact for internal and external stakeholders, including investors, clients, and service providers.

  • Preparing presentations, reports, and correspondence as required.

  • Providing confidential administrative support to the Senior Team.

• Office Management:

  • Overseeing the day-to-day operations of the office, ensuring a professional and welcoming environment.

  • Managing office supplies, equipment, and vendors.

  • Coordinating office maintenance and repairs.

  • Implementing and maintaining office procedures and systems.

  • Assisting with event planning and coordination.

  • Onboarding new employees and managing office access.

  • Handling incoming and outgoing mail and couriers.

Qualifications:

• Proven experience as an Office Manager or Executive Assistant, ideally within the financial services industry.

• Strong experience with complex diary management and scheduling for multiple executives.

• Excellent organisational, time management, and prioritisation skills.

• Exceptional communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Discretion and confidentiality are essential.

• Proactive and resourceful approach to problem-solving.