PA / Executive Assistant

• Annual Salary: £30,000 - £32,000 pro rata
• Location: Bath
• Job Type: Part-time (24 hours per week, Monday to Thursday)

We are delighted to offer an exciting opportunity for a PA / Executive Assistant to join a small independent firm based in the heart of Bath. This role involves supporting the Director in a stunning office environment, providing both professional and administrative assistance.

• Serve as the first point of contact for the business, managing emails and phone calls.
• Provide a professional and welcoming experience for clients, manage communications, and highlight important messages for the Director.
• Manage diaries and organise meetings and appointments.
• Handle meeting logistics including client reception, room bookings, and refreshments.
• Manage incoming and outgoing mail and email queries.
• Arrange travel and accommodations as needed.
• Assist the Director by reminding them of important tasks and deadlines.
• Prepare reports, correspondence, and manage documents.
• Maintain databases, filing systems and manage office supplies.
• Liaise with external suppliers to ensure operational needs are met (phone, IT, printer/copier services).
• Coordinate with the payroll provider to ensure accurate and timely payroll processing.
• Maintain the firm's website with the help of the website provider.
• Undertake additional duties including some HR and marketing tasks, compliance monitoring, and implementing effective procedures and administrative systems.

• Highly organised with excellent communication skills.
• Quick problem-solving abilities and a proactive approach to office management.
• Experience with accounting tasks and familiarity with Xero software.
• Ability to manage multiple tasks efficiently and adapt to changing priorities.
• Experience in managing external supplier relationships and office administrative systems