An exciting part-time opportunity, requiring availability four days per week, to oversee and manage the financial and administrative operations of a family office and its associated companies. This role is ideal for a detail-oriented professional with exceptional organizational skills, capable of efficiently managing both corporate and personal financial tasks. The successful candidate will exhibit a high level of discretion, a proactive mindset, and excellent communication skills in both English and French.

Key Responsibilities

Company Finances

• Manage the company’s accounts, including budget preparation, bank reconciliation, and generating sales invoices.

• Utilise online tools for bank payments, VAT reporting, and HMRC filing.

• Liaise with accountants during year-end and quarter-end reporting.

• Work with the payroll company to implement monthly adjustments and process salaries through Xero other software.

• Process expense claims and intercompany reclaims.

• Reconcile petty cash and maintain accurate financial records.

• Support the office manager, ensuring the smooth operation of day-to-day office activities.

• Liaise with banks to ensure proper execution and recording of transactions.

Personal Finances

• Manage family cash flows, including:

o Conducting daily account balance checks.

o Analysing, following up on, and reconciling UK and international bank accounts.

o Maintaining a weekly balances spreadsheet across multiple currencies.

• Oversee invoice payment procedures and analytical accounting of family expenses.

• Conduct annual expenditure analysis.

• Prepare financial data and documents for submission to accounting firms for personal tax returns.

• Liaise with banks to ensure proper execution and recording of transactions.

Employment of Family Staff

• Manage administrative onboarding and contracts for family staff in the UK, France and the US.

• Process monthly payroll on PayrollSite, Xero or other Payroll software and handle HMRC filings in the UK.

• Process monthly payroll on CESU and TESE payroll platforms in France.

• Administer staff holiday allowances.

Family Companies

• Oversee cash flows and payments for family companies.

• Perform monthly reconciliation and liaise with accountants.

• Prepare and issue invoices as needed.

File Maintenance

• Ensure up-to-date and accurate maintenance of personal and company files.

Person Specification

• Minimum 3 years of experience in a similar role as Finance Manager.

• Strong planning, problem-solving, and self-organising skills.

• High level of fiduciary mindset, discretion and confidentiality required.

• Highly organised with an eye for detail.

• Proactive and energetic with a positive, can-do attitude, capable of working independently.

• Excellent written and verbal communication skills in English and French.

• Proficient in the use of Microsoft Office tools (Sharepoint, Teams, Word, Excel, Outlook), Acrobat Pro, Accounting softwares (Sage, Xero, others)

• Familiarity with Microsoft Office Power BI is desirable.

• Eligibility to work in the UK.

We Offer

• A part-time office based position requiring availability four days per week

• Competitive salary commensurate with experience.

• Opportunity to work in a dynamic and collaborative environment.

• A warm and welcoming office situated in the prestigious heart of South Kensington.

REF: PM80946

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