Part-Time HR Assistant

Our prestigious, manufacturing client, based in Wroxham are currently seeking a part-time HR Assistant, to join their a highly reputable company. Working 24 hours per week.

This is a part-time, permanent role, located in Wroxham, Norfolk and reports directly to the Group HR Director.

Essential requirements:

• Current UK Driving License
• Additional and/or flexibility on hours may be required.
• Strong IT skills competent user of Microsoft Office i.e. Teams, Word, Excel and PowerPoint. Adobe Sign or similar.
• Extensive administrative background in a small to medium sized business
• GCSEs to include Math and English or equivalent level.
• Able to travel to other Norfolk/Suffolk sites and on occasion other UK sites or venues.

Key responsibilities:

Employee Life Cycle Administration:

• Coordination and administration of starters and leavers.
• Undertaking and recording keeping of 'right to work’ checks for new starters.
• Preparing confirmation of change or addendum to contract letters.
• Employment reference requests and responses.
• Probation Review diary entries for managers and extension recorded where applicable.
• Scanning and digital filing.
• HR mailbox management, responding to queries in conjunction with HR Business Partners.
• Posting roles on e-recruitment platform (Zoho).
• Website job advert posting and removal.
• Career mailbox management, responding to applications and queries with guidance from HR Business Partners.
• Interview coordination and calendar invites to recruiting managers.
• CV and interview pack collation and issuing to recruiting managers.
• Onboarding planning and organising, such as diarising Health and Safety inductions.

HR System:

• Enter new starters to the HR System (Bodet) and set up their profiles and holiday entitlement.
• Produce ID/clock in cards.
• System updates for change of roles, reporting lines and leavers.
• Absence management, amending absence records in conjunction with HR Business Partners.
• Temporary staff profile set ups and management.
• System updates and data cleanse exercises.

General:

• Support on improvements to HR processes and wider HR activities to enhance the service to the business.
• On-site noticeboards checks to ensure all HR material is current and up to date.
• Coordinator and support with events such as employee food offerings, recruitment open days, careers events, apprentice selection days, etc.

Candidate Requirements / Attributes / Skills / Experience:

• Planning and organising.
• Customer service experience, specifically to internal customers i.e. employees and managers.
• Data analysis, able to review and manipulate/sort/filter data sets using Excel
• Letter drafting, reviewing and checking.
• HR/Recruitment system or similar system, as admin user experience.
• Knowledge and understanding of employment checks i.e. right to work, (not essential).
• Knowledge of HR/recruitment processes, (not essential).
• Recruitment and selection administration experience (not essential)
• Microsoft Office trained or certified, (not essential).

Applicants will have high attention to detail with a proactive, customer focused approach. To complete this role successfully, applicants must be approachable, discreet and adaptable to changing business needs. This opportunity requires a team player who thrives in a busy working environment, as well as being hands on and practical.

Role overview:

This role will support with a variety of HR activities aiding the HR Business Partners and Group HR Director with the all employee life cycle events and the required administration. The role forms part of the HR Team which comprises of 2 HR Business Partners and Payroll Specialist and the HR Director.

For further details regarding this fantastic opportunity, please forward a copy of your CV today and we will be happy to discuss the role and the company in more detail!

Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications, we receive I’m afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward.

If we can take your application further, we will of course be in touch. Todd Hayes is acting as an Employment Business in relation to this vacancy.

Todd Hayes Ltd