Job Title: Temporary Finance Officer (3-6 Months Contract)

Job Purpose:

To work alongside the current part-time Finance Officer to clear a backlog ahead of the year-end on 31st March 2024. The backlog is due to the departure of a team member earlier this year.

Background Information:

The charity has an annual budget of approximately £2.8 million, with records maintained on Sage. The payroll function is outsourced. Overall financial responsibility lies with the Trustee Board and the Director.

Key Responsibilities:

Bookkeeping and Treasury:

• Process supplier invoices and expense claims.
• Issue funder/customer invoices and record customer receipts.
• Manage the charity’s three bank accounts, ensure the safe transfer and receipt of funds, and oversee, check, and post all transactions on Sage. Liaise with the charity’s bankers as necessary to resolve any problems or queries.
• Oversee the cashflow position.
• Liaise with funders and suppliers regarding account queries.
• Oversee and manage agency credit card expenditure.
• Post entries on SAGE 50 Accounts for all financial transactions.
• Perform balance sheet and bank reconciliations.

Management Information, Systems and Controls, and Internal and External Reporting:

• Prepare regular, timely, and detailed financial management information, including bi-monthly management accounts and financial projections, and monthly cashflow reports and projections for the Trustee Board.

Payroll and Pensions (Payroll is outsourced):

• Submit payroll information each month as per deadlines.
• Ensure the accuracy of payroll information, maintain detailed monthly salary information, and liaise with the external payroll company to ensure accurate and timely payment of salaries.
• Manage the administration of the company pension scheme and make monthly submissions via the pension portal.

Skills and Experience:

• Either at least a part-qualified accountant or qualified by experience (at least 5 years in a similar role).
• Ability to analyse financial data.
• Team player with a positive attitude.
• Computer literate with good knowledge of MS Office packages, including Word.
• Intermediate skills in Excel, able to create pivot tables and manipulate data as required.
• Experience of using SAGE accounting package.
• High standard of accuracy with financial and statistical data.
• Proactive with strong organisation and prioritisation skills.
• Attention to detail and ability to multitask.
• Strong communication skills.
• An eye for process improvement.
• Self-starter and results-oriented.
• Trustworthy, discreet, and professional attitude toward work.