Accounts Assistant

Job Title: Accounts Assistant

Location: Work from Home

Department: Finance

Reports to: Head of Finance

Job Type: Part-time (2 days a week)

Salary Range: £30-35k pro-rata

Job Summary:

We are seeking a detail-oriented and motivated Accounts Assistant to join our finance team. The successful candidate will support the accounting department by performing a variety of accounting and clerical tasks. This role is essential in ensuring the smooth operation of financial activities and maintaining accurate financial records.

Key Responsibilities:

  1. Accounts Payable:
    • Process invoices, verify financial data for use in maintaining accounts payable records.
    • Ensure invoices are paid in a timely manner.
    • Reconcile purchase orders to invoices and statements.
    • Address and resolve any discrepancies or issues with vendors.
  2. Accounts Receivable:
    • Assist in the preparation of invoices and bill customers.
    • Follow up on outstanding payments and manage the collection process.
    • Reconcile customer accounts and process customer refunds.
  3. Bank Reconciliation:
    • Perform regular bank reconciliations to ensure all transactions are recorded and discrepancies are resolved.
  4. General Ledger:
    • Assist in maintaining the general ledger by posting journal entries.
    • Help prepare monthly financial reports and assist in month-end closing activities.
  5. Clerical Support:
    • Maintain organised financial records and ensure documentation is accurately filed.
    • Perform general administrative tasks such as data entry, filing, and answering phones.
    • Assist with the preparation of financial documents for audits.
  6. Expense Management:
    • Review and process employee expense reports.
    • Ensure compliance with company policies and procedures.
  1. Financial Reporting:
    • Assist in the preparation of reports, summaries, and analysis of financial data.
    • Support the finance team in budgeting and forecasting activities.

Qualifications:

  • Education:
    • Relevant certifications (e.g., AAT) are a plus.
  • Experience:
    • Proven experience as an Accounts Assistant or in a similar role.
    • Familiarity with accounting software (preferably Xero) and MS Office (especially Excel).
  • Skills:
    • Strong numerical and analytical skills.
    • Excellent attention to detail and accuracy.
    • Good organisational and time-management skills.
    • Ability to handle sensitive information with confidentiality.
    • Effective communication skills, both written and verbal.

Cedar £14,000 per annum London