Job Title: Conveyancing Assistant (Residential Property)
Location: Bexhill on Sea
Employment Type: Full Time or Part-time (3 -5 days per week)
Salary: FTE £24,000 - £26,500 (depending on experience)
 
About the Role:
Our client, a reputable law firm in Bexhill on Sea, is seeking a Conveyancing Assistant to provide essential support to their assigned Conveyancer in managing residential property files. This role requires both administrative support and involvement in client file progression, ensuring compliance with regulatory standards. The successful candidate will utilise a case management system to maintain a complete and accurate audit trail, performing a range of duties that include communication with clients and third parties.
 
Key Responsibilities:

• Provide administrative support to the Conveyancer, including drafting and filing documents as directed.
• Act as a liaison with clients, estate agents, lawyers, and third parties, handling communication as needed.
• Manage new business inquiries, including providing quotes to prospective clients.
• Open new files and assist with AML and KYC documentation.
• Compile contract papers for sales and request necessary searches and documents for purchases.
• Retrieve documents from HM Land Registry and handle exchange of contracts as directed.
• Prepare files for completion, including redemption statements, internal paperwork, and completion statements.
• Manage completion processes, including handling payments, liaising with clients, estate agents, and third parties, and submitting SDLT returns.
• Draft and prepare AP1s for submission and assist with requisitions from HM Land Registry.
• Assist with file closures and archiving.
• Perform other duties as reasonably requested by the Conveyancer or Practice Group Leader.

• Prior experience in a similar role, such as Sales Progression, Conveyancing Assistant or Legal Secretary, with a strong understanding of conveyancing tasks.
• Familiarity with legal protocols and conveyancing procedures.
• Proficiency in MS Office and other software.
• Excellent organisational skills, attention to detail, and a professional telephone manner.
• Strong communication skills and a client-focused approach.

• Competitive salary based on experience.
• 20 days of annual leave plus bank holidays, with an additional 2 days for Christmas closure.
• Statutory pension scheme and life insurance.
• Standard office hours of Monday to Friday, 9:00 am – 5:00 pm, with a one-hour lunch break.
• Flexibility to work 3-5 days per week may be considered.