Part Time Finance, Administration & Office Coordinator

20 hours per week, flexible

NG5, office based

£15.00 - £17.50 per hour (£15,600 - £18,200 per annum) experience dependant

The Finance, Administration & Office Coordinator will manage financial processes, oversee personnel administration and ensure compliance with health and safety regulations. This role involves maintaining accurate financial records, coordinating staff-related tasks and supporting operational efficiency.

Key Responsibilities:

Financial Management:

• Oversee account reconciliation and manage staff expenses.
• Prepare and process invoices and payments.
• Maintain accurate records of banking transactions and payroll.
• Manage petty cash and ensure timely financial reporting.

Administration:

• Maintain Xero accounting software, including timesheets, expense records and projects.
• Manage office supplies and coordinate stationery and cleaning supplies.
• Organise staff meetings and prepare relevant documentation.

Health and Safety:

• Conduct regular checks of office health and safety protocols.
• Ensure compliance with ISO standards and perform necessary audits.
• Coordinate fire safety tests and emergency preparedness drills.
• Oversee PPE management and ensure staff training compliance.

Personnel Management:

• Assist in recruitment and onboarding processes for new staff.
• Maintain up-to-date employee records and prepare staff reviews.
• Manage apprenticeship programme
• Manage holiday and sickness records, ensuring compliance with policies.

Compliance and Reporting:

• Prepare necessary documentation for annual audits and compliance checks.
• Liaise with external accountants and regulatory bodies as required.
• Review and update insurance policies and equipment valuations.

Additional Responsibilities:

• Support the planning and execution of staff events and training sessions.
• Working with external Health & Safety and HR Advisors in managing all associated tasks/administration
• Maintain communication with various departments to streamline processes.
• Assist in any additional tasks related to the finance and administration functions as needed.

Qualifications:

• Strong experience in both finance and administration is essential.
• Familiarity with Xero or similar accounting software.
• Excellent organisational skills and attention to detail.
• Strong communication skills and ability to work collaboratively.