Part Time Finance, Administration & Office Coordinator

Part Time Finance, Administration & Office Coordinator

20 hours per week, flexible

NG5, office based

£15.00 - £17.50 per hour (£15,600 - £18,200 per annum) experience dependant

The Finance, Administration & Office Coordinator will manage financial processes, oversee personnel administration and ensure compliance with health and safety regulations. This role involves maintaining accurate financial records, coordinating staff-related tasks and supporting operational efficiency.

Key Responsibilities:

Financial Management:

  • Oversee account reconciliation and manage staff expenses.
  • Prepare and process invoices and payments.
  • Maintain accurate records of banking transactions and payroll.
  • Manage petty cash and ensure timely financial reporting.

Administration:

  • Maintain Xero accounting software, including timesheets, expense records and projects.
  • Manage office supplies and coordinate stationery and cleaning supplies.
  • Organise staff meetings and prepare relevant documentation.

Health and Safety:

  • Conduct regular checks of office health and safety protocols.
  • Ensure compliance with ISO standards and perform necessary audits.
  • Coordinate fire safety tests and emergency preparedness drills.
  • Oversee PPE management and ensure staff training compliance.

Personnel Management:

  • Assist in recruitment and onboarding processes for new staff.
  • Maintain up-to-date employee records and prepare staff reviews.
  • Manage apprenticeship programme
  • Manage holiday and sickness records, ensuring compliance with policies.

Compliance and Reporting:

  • Prepare necessary documentation for annual audits and compliance checks.
  • Liaise with external accountants and regulatory bodies as required.
  • Review and update insurance policies and equipment valuations.

Additional Responsibilities:

  • Support the planning and execution of staff events and training sessions.
  • Working with external Health & Safety and HR Advisors in managing all associated tasks/administration
  • Maintain communication with various departments to streamline processes.
  • Assist in any additional tasks related to the finance and administration functions as needed.

Qualifications:

  • Strong experience in both finance and administration is essential.
  • Familiarity with Xero or similar accounting software.
  • Excellent organisational skills and attention to detail.
  • Strong communication skills and ability to work collaboratively.

Elizabeth Michael Associates £15,600 - £18,200 per annum Sherwood