Part Time Finance, Administration & Office Coordinator
Part Time Finance, Administration & Office Coordinator
20 hours per week, flexible
NG5, office based
£15.00 - £17.50 per hour (£15,600 - £18,200 per annum) experience dependant
The Finance, Administration & Office Coordinator will manage financial processes, oversee personnel administration and ensure compliance with health and safety regulations. This role involves maintaining accurate financial records, coordinating staff-related tasks and supporting operational efficiency.
Key Responsibilities:
Financial Management:
- Oversee account reconciliation and manage staff expenses.
- Prepare and process invoices and payments.
- Maintain accurate records of banking transactions and payroll.
- Manage petty cash and ensure timely financial reporting.
Administration:
- Maintain Xero accounting software, including timesheets, expense records and projects.
- Manage office supplies and coordinate stationery and cleaning supplies.
- Organise staff meetings and prepare relevant documentation.
Health and Safety:
- Conduct regular checks of office health and safety protocols.
- Ensure compliance with ISO standards and perform necessary audits.
- Coordinate fire safety tests and emergency preparedness drills.
- Oversee PPE management and ensure staff training compliance.
Personnel Management:
- Assist in recruitment and onboarding processes for new staff.
- Maintain up-to-date employee records and prepare staff reviews.
- Manage apprenticeship programme
- Manage holiday and sickness records, ensuring compliance with policies.
Compliance and Reporting:
- Prepare necessary documentation for annual audits and compliance checks.
- Liaise with external accountants and regulatory bodies as required.
- Review and update insurance policies and equipment valuations.
Additional Responsibilities:
- Support the planning and execution of staff events and training sessions.
- Working with external Health & Safety and HR Advisors in managing all associated tasks/administration
- Maintain communication with various departments to streamline processes.
- Assist in any additional tasks related to the finance and administration functions as needed.
Qualifications:
- Strong experience in both finance and administration is essential.
- Familiarity with Xero or similar accounting software.
- Excellent organisational skills and attention to detail.
- Strong communication skills and ability to work collaboratively.
Elizabeth Michael Associates |
£15,600 - £18,200 per annum |
Sherwood |