Part-time Personal Assistant (21 hours a week)

£30,700 pro rata

Malpas

Working for this local employer of choice, the part-time Personal Assistant will be based within an exceptional working environment. The part-time Personal Assistant will provide full PA support, working within a small, close-knit team. This is a genuine opportunity to join one of the area’s most prestigious employers. The part-time Personal Assistant will be rewarded with a benefits package including a company pension scheme and monthly gym contribution.

To apply for the part-time Personal Assistant role, you should have previous experience in a similar PA support role. You will be proactive, positive and flexible in your approach, as the role will involve prioritising and adapting your daily tasks. The part-time Personal Assistant will need to pass a credit check and DBS check. Due to the rural location, you will need your own transport and a full driving licence.

Salary: £30,700 pro rata (£18,432 for 21 hours)

Hours of Work: 21 hours a week, Monday, Tuesday and Wednesday 9am - 5pm

Key Responsibilities:

• To ensure all secretarial and administration requirements are completed on a day-to-day basis
• Undertake the researching, booking and logistics of travel requirements, creating suitable itineraries and documents to assist all travel plans
• Deal with incoming and outgoing mail (both paper and electronic) promptly; opening, prioritising, distributing and action accordingly
• Prepare letters, papers and general documentation including typing and responding to standard correspondence
• Arrange the renewals of a variety of licences, memberships, subscriptions and any necessary visas
• Manage and maintain meeting room spaces, including the setting up of rooms, conference calls, refreshments and any meeting specific requirements, including the clearing and setting up of the room
• Complete expense claim forms, credit card statements and receipts for the team, liaising with the Finance department for onward reconciliation. Raise quotes and invoices for purchases and administer with the Finance department
• To file and complete general records and database management tasks
• Prepare for, attend meetings and take minutes as requested
• To support the visitors to the office and coordinate any travel or accommodation plans as appropriate
• Undertake preparations for seasonal events and logistics
• Continually develop and maintain an accurate and efficient filing system
• To continually review stocks and supplies of all office products and order replacements as required

Essential Skills:

• Previous experience as a Personal Assistant is essential
• Reliable with strong work ethics
• Attention to detail and dedication to providing quality, error free work
• Professionalism, discretion and confidentiality at all times
• Leads by taking responsibility, being positive and tackling challenges with enthusiasm
• Works well with others by building positive relationships, working with integrity, being direct and straightforward whilst respecting and considering others - building team spirit, delivering team goals and being flexible
• Shares knowledge by communicating with focus, simplicity and clarity and is able to differentiate fact from opinion
• Adapts to change by being able to deal with uncertainty, accepting new ideas and driving and communicating change
• Plans and organises well by developing processes, setting standards and monitoring performance
• Delivers results to a high standard whilst meeting financial targets and deadlines
• To provide assistance during or outside working hours where required
• Access to extremely sensitive information therefore absolute client confidentiality required

Keywords: Personal Assistant, PA, secretarial, diary management, events, finance

Unfortunately, due to time restrictions we cannot respond to every applicant, in the event that we haven’t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.

We are an equal opportunities agency and welcome applicants from all backgrounds.

We are acting on behalf of the client as an Employment Agency in relation to this vacancy.